Basic recommendations for managing correspondence on WhatsApp

Chat structuring

to maintain order in correspondence and facilitate the search for information, it is important to correctly structure chats.

Here are a few effective techniques:

• Create thematic groups for different projects and commands.If you work on several projects or participate in various teams, share communication by topics, creating separate groups for each direction. It reduces confusion, makes discussions more organized and avoids unnecessary information in each specific chat.
• Use fixed messages for storing important information.The function of fixing messages in WhatsApp allows you to highlight messages that should always be in sight of all participants. These may have important links, documents, instructions, announcements or contact details .
• Arch the inactive chats to reduce information noise.to reduce the number of distracting messages and release the place in the main list of chats, archive inactive or completed chats. Chats are available in the archive if you need to return to them.
• Use tags and tags for quick categorization. WhatsApp supports the function of the labels that can be assigned both in separate messages and chats. Tips (for example, #Clients, #meetings, #Project) help instantly find the necessary chats or messages by keywords. This greatly simplifies work with the messenger with a large amount of information.

Notifications Optimization

notifications in WhatsApp help not to miss important messages, but they may be very distracted. The notification setting allows you to allocate key chats and contacts and reduce the flow of secondary notifications.

1. Set the priority notifications for important contacts.in WhatsApp, you can set individual notifications for certain contacts or groups.This will help instantly receive notifications only from those people whose messages require your immediate attention.
2. Disable notifications in unimportant groups.This will reduce the number of distracting factors and focus on really important matters.
3. #Use the "Do not bother" mode during the time.If the WhatsApp chat is used to work, it is recommended to set the "do not disturb" mode during non -working hours to turn off the notifications from the working chats. You can completely immerse yourself in personal affairs or rest and avoid unnecessary abstracts.

WhatsApp Web: Effective Work with PC

Web version of WhatsAppis a useful tool that allows you to use all the main functions of the messenger on the computer.

She opens in a browser and works in synchronization with a mobile application, which makes work with chats more convenient and productive.

WhatsApp chat on a computer or WhatsApp Android iOS chat has never been so convenient.

Using WhatsApp Weboffers several key advantages that greatly simplify communication and data exchange:

1. convenient access to chats from a computer.WhatsApp web version is synchronized with your account on a mobile device, which allows you to read and respond to messages directly from the computer screen. This is especially convenient when working with a large amount of information or In situations where you need to quickly process correspondence.
2. Fast set of text on the keyboard. Printing from a computer keyboard is more convenient and faster than on a smartphone, especially if you need to send long messages or several chats at the same time.
3. Possibility of Drag-And-Drop for files.WhatsApp Web supports the Drag-And-Drop function, which allows you to simply drag files, images or documents to the chat window. It simplifies and accelerates the exchange of documents, especially if Files are stored on the computer.
4. Simple copying and inserting information.Web version supports copying and inserting text, links and images from other applications or browser.This is useful if you need to quickly transfer to customers, colleagues or friends certain information or content.

WhatsApp Business: Business tools

WhatsApp Business provides companies with specialized tools for communicating with customers, management and automation of basic processes.

Automation in WhatsApp Business

Automationis one of the key functions WhatsApp Business that helps reduce the load on the command and speed up the answers to messages.

Built -in automation tools make communication with customers more smooth and convenient.

• #setting up an answering machine.WhatsApp Business gives functionality for setting up an answering machine so that customers always receive an answer, even if you are not on the network. For example, an answering machine can notify the client about your working graphics or give basic information in your absence .
• Messages templates.Messages templates are useful for promptly sending pre -prepared answers or notifications, such as confirmation of the order or reminder of the meeting. This allows you to maintain a high level of service, even with a significant flow of messages.
• Catalog of Products/Services.WhatsApp Business allows you to add a catalog of goods or services directly to the company profile. This is especially convenient for small and medium enterprises, since customers can familiarize themselves with the company's offer and ask for issues about the product directly in chat, without switching to other sites.
• Tags for customer segmentation.segmentation of customers on the marks (for example, “New Clients”, “Opteaders”, “regular customers”) helps to quickly find and interact with different categories of customers.It also facilitates the work with CRM and allows you to quickly navigate in the customer database.

Additional filters in WhatsApp chats

Effective search in WhatsApp becomes a necessity when the number of messages is growing.

It doesn’t matter if you use the Watsap chat on Android or the Watsap chat on the computer - smart filters will help to quickly find the desired information.

Many are trying to buy a Watsap with a finished story or buy a Vatsap chat with a developed base, but it is more important to learn how to competently manage existing dialogs.

search capabilities

• Search by keywords makes it possible to find specific messages containing the necessary phrases or words. It is especially useful if you need to find messages on a specific topic or clarify data on a specific request.
• The use of stoplines allows you to more accurately configure the request, excluding unnecessary words or terms from the search, which can interfere with the accuracy of extradition. For example, you can exclude general words to focus on unique, thematically important.
• filtering according to the type of content (photo, video, documents) makes the process of searching the desired file much faster, since there is no need to review all messages - you can immediately filter and view only the necessary types of files.
• Search by dates and periods helps to quickly find information related to certain events or temporary intervals. This function is convenient if you know exactly when the important message was sent.

Advanced filters

1. The combination of several search criteria allows you to more accurately configure the request, for example, combining keywords and type of content (for example, look for documents containing certain words). This approach simplifies the search for specific information, even in large correspondence.
2. The exclusion of certain words from the results helps to avoid irritable information, for focusing only on the necessary data. It is useful when there are many similar messages in the chat, and you need to eliminate unnecessary ones so as not to waste time on unnecessary texts.
3. Search by specific chats or groups allows you to concentrate on individual dialogs, where most likely the necessary information is contained.This is especially useful for business when there are different groups for individual projects or customers, and you need to quickly find data in one of them.
4. Preservation of frequently used filters helps not to set the search again every time - you can save the necessary parameters and apply them as necessary, which simplifies the regular use of the same filters.

However, regardless of whether you use the WhatsApp Android chat or the WhatsApp chat on the computer, it is important to understand the principles of working with filters and search.

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